Health and Safety Tenders and Accreditation:
CHAS, SafeContractor, SSIP, and ISO 45001

Businesses lose tenders and fail pre-qualification assessments because their health and safety documentation is inadequate, outdated, or missing entirely. The health and safety section of a tender or pre-qualification questionnaire (PQQ) is often the most heavily weighted evaluation criterion after price and technical capability.

The most common failures are no written health and safety policy (or a policy that has not been reviewed in years), no documented risk assessments for the activities described in the tender, no evidence of a competent person appointment, no accreditation with a recognised scheme (CHAS, SafeContractor, or equivalent SSIP member), training records that cannot demonstrate staff competence, and no accident or incident reporting procedures.

Every one of these is fixable. In most cases, Arinite can get your documentation tender-ready within five business days.

Beyond accreditation, many tenders include health and safety pre-qualification questionnaires (PQQs) that require detailed written responses. These questionnaires typically ask for evidence of your health and safety policy, risk assessment methodology, training programme, accident reporting procedures, competent person arrangements, and management system documentation.

Arinite's Chartered consultants prepare your PQQ responses, ensuring each answer is specific to the tender requirements, supported by evidence, and aligned with what the evaluation panel is looking for. We do not provide generic template answers. Every response is tailored to the specific tender.

For businesses that regularly bid for contracts requiring health and safety evidence, Arinite maintains a library of pre-approved responses within the compliance platform. When a new tender arrives, your documentation is already current and your responses can be assembled rapidly rather than written from scratch each time.

1. 1

   Do you have a written health and safety policy? (Must be current, signed, and covering statement, organisation, and arrangements.)

2. 2

   Have you appointed a competent person for health and safety? (Must be documented under Regulation 7.)

3. 3

   Do you hold any health and safety accreditations? (CHAS, SafeContractor, ISO 45001, or equivalent SSIP member.)

4. 4

   Do you have documented risk assessments for the activities described in this tender?

5. 5

   What health and safety training have your employees received? (Must include records and evidence of competence.)

6. 6

   Do you have a documented accident and incident reporting procedure? (RIDDOR compliance.)

7. 7

   What is your accident history for the past three to five years?

8. 8

   Do you have documented emergency procedures?

9. 9

   How do you monitor and review health and safety performance? (Audit schedule, KPIs, management review.)

10. 10

    Do you have employer's liability insurance? (Must be current and at the required level.)

If you cannot answer all 10 with documented evidence, you will fail the pre-qualification. Arinite ensures every answer is in place before you submit.

For urgent deadlines, expedited service is available. For businesses on Arinite's outsourced health and safety packages, documentation is already current and tender responses can be assembled within 24 hours.

Achieving accreditation is the first step. Maintaining it is the ongoing challenge. Accreditation schemes require annual renewal, and the assessment at renewal checks whether your documentation is still current, not just whether it existed when you first applied.

Businesses that scramble to update documentation before each renewal cycle are operating reactively. Arinite's outsourced service maintains your documentation continuously. When renewal arrives, your health and safety management system is already current, your risk assessments are already reviewed, and your training records are already up to date. Reaccreditation becomes an administrative formality rather than a compliance project.

All accreditation documentation is maintained within Arinite's health and safety software, so you can demonstrate current compliance to any client or scheme at any time, not just during the renewal window.

For businesses on Arinite's outsourced packages, accreditation applications and tender responses are included in the service or available at preferential rates.

For comparison: a failed tender due to inadequate health and safety documentation costs significantly more than the preparation fee, both in lost revenue and in the time spent on a submission that was destined to fail.