HSE inspections up 47% - HSE carried out over 13,200 workplace inspections in 2024/25.
Health & Safety Manual
Procedures & Management System | ISO 45001
Bespoke health and safety manuals with procedures, safe systems of work & management system documentation
IOSH Chartered consultants build health and safety manuals aligned with HSG65 and ISO 45001. Complete procedures manual — not templates.
Free Health & Safety Gap Analysis
30-minute Compliance Call Valued at £750+
What Happens on Your Free Gap Analysis Call:
- 1.30-minute consultation
- 2.We review your current H&S arrangements
- 3.We identify 1-10 critical compliance gaps you're missing
Identify 1+ gaps, or you receive a £50 gift card. Only 20 consultations are available every month.
A Complete, Defensible System for Managing Workplace Risk
A Health & Safety Manual is the operational backbone of effective Health & Safety management.
While a Health & Safety Policy sets intent, a Health & Safety Manual explains how safety is managed in practice, day to day, role to role, and site to site.
Arinite develops bespoke Health & Safety Manuals that are legally compliant, practical to use, and defensible across jurisdictions. Our manuals are designed as global frameworks, with country-specific amendments where required.
It typically includes:
A Health & Safety Manual is a structured collection of policies, procedures, and arrangements that explain how an organisation manages Health & Safety risks in practice.
Core Health & Safety policies
Roles and responsibilities
Risk assessment and control procedures
Safe systems of work
Emergency arrangements
Training and competence requirements
Monitoring, inspection, and review processes
Unlike a single policy document, a manual provides operational detail and is intended to be used, not filed away.
Most Health & Safety legislation does not explicitly require a document titled "Health & Safety Manual".
However, employers are legally required to:
A Health & Safety Manual is the most effective way to demonstrate compliance with these legal duties, particularly during inspections, audits, tenders, and investigations.
In practice, regulators, insurers, and clients frequently expect to see a documented manual.
This distinction is critical and commonly misunderstood.
Health & Safety Policy
Health & Safety Manual
In short:
A policy sets direction.
A manual delivers compliance.
Most organisations require and should have both.
Each manual is:
Arinite's Health & Safety Manuals are bespoke, working documents, never generic templates.
Written by IOSH Chartered Health & Safety professionals
Aligned with applicable legislation and guidance
Tailored to your activities, risks, and management structure
Designed for real-world use
Structured to support audits and inspections
Our manuals form a central reference point for your Health & Safety management system.
While content is tailored, a typical manual includes the following core sections.
Health & Safety Policy & Statement of Intent
Roles, Responsibilities & Organisation
Risk Assessment & Risk Control
Safe Systems of Work & Procedures
Fire Safety & Emergency Arrangements
Training, Competence & Communication
Incident Reporting & Investigation
Monitoring, Inspection & Review
Arinite designs Health & Safety Manuals for global use, with local adaptations where required.
Our approach:
This enables organisations to maintain:
For office-based, software and IT organisations, manuals typically focus on:
Health & Safety Manuals are not just for high-risk industries.
DSE and workstation ergonomics
Fire safety and evacuation
Stress and psychosocial risk
First aid arrangements
Contractor and visitor management
Remote and hybrid working
Even low-risk environments require documented arrangements.
This service is ideal for:
Organisations formalising their Health & Safety systems
Multi-site or international businesses
Companies preparing for audits, inspections, or tenders
Directors seeking assurance and consistency
Growing organisations scaling their workforce
Review & Gap Analysis
Understand your activities, risks, and current arrangements
Manual Design & Drafting
Create a structured, tailored manual aligned to your business
Review & Finalisation
Ensure accuracy, relevance, and legal compliance
Ongoing Support (Optional)
Keep the manual current as your organisation evolves
If you're unsure whether your current documentation is suitable and sufficient, the fastest way to find out is a professional review.
Compliance review valued at £750+
The Arinite Transformation™
From Reactive Firefighting to Proactive Health & Safety Compliance
REACTIVE
(Where 60% of Businesses Operate)
What It Looks Like:
No formal HSE systems in place. Everything is reactive, waiting for something to go wrong. Documentation is missing or outdated.
Why It's Dangerous:
- ✗£50K-£150K average fine when (not if) HSE inspects
- ✗Can't bid on contracts requiring HSE certification
- ✗One accident away from director prosecution
This isn't just "non-compliant." It's criminally negligent. Directors face personal prosecution.
REACTIVE
(Where 60% of Businesses Operate)
What It Looks Like:
No formal HSE systems in place. Everything is reactive, waiting for something to go wrong. Documentation is missing or outdated.
Why It's Dangerous:
- ✗£50K-£150K average fine when (not if) HSE inspects
- ✗Can't bid on contracts requiring HSE certification
- ✗One accident away from director prosecution
This isn't just "non-compliant." It's criminally negligent. Directors face personal prosecution.
COMPLIANCE
(Where Most Businesses Stop)
What It Looks Like:
Basic HSE documentation is in place. Minimum legal requirements met. You can pass a basic audit.
Why It's Better (But Not Enough):
- ✓Legal protection (no fines if inspected)
- ✓Can bid on contracts requiring certification
- ✓Pass basic client audits
- ✗Still reactive (problems arise, then you respond)
- ✗Compliance maintained by one person (bottleneck)
- ✗Systems don't run themselves
Compliance is where most consultants get you, then leave. You're legal, but you're not optimised.
COMPLIANCE
(Where Most Businesses Stop)
What It Looks Like:
Basic HSE documentation is in place. Minimum legal requirements met. You can pass a basic audit.
Why It's Better (But Not Enough):
- ✓Legal protection (no fines if inspected)
- ✓Can bid on contracts requiring certification
- ✓Pass basic client audits
- ✗Still reactive (problems arise, then you respond)
- ✗Compliance maintained by one person (bottleneck)
- ✗Systems don't run themselves
Compliance is where most consultants get you, then leave. You're legal, but you're not optimised.
PROACTIVE
(Where Arinite Clients Operate)
What It Looks Like:
Systems run proactively (prevent problems before they occur). Compliance is distributed (not dependent on one person). HSE becomes a competitive advantage, not a cost centre.
Why It's Transformational:
- ✓Win more contracts (HSE certification opens doors)
- ✓Save 20+ hours/week (systems run themselves)
- ✓Peace of mind (sleep soundly, without the fear of prosecution)
- ✓Focus on your core business while we handle compliance
That's why 95%+ of clients renew year after year.
PROACTIVE
(Where Arinite Clients Operate)
What It Looks Like:
Systems run proactively (prevent problems before they occur). Compliance is distributed (not dependent on one person). HSE becomes a competitive advantage, not a cost centre.
Why It's Transformational:
- ✓Win more contracts (HSE certification opens doors)
- ✓Save 20+ hours/week (systems run themselves)
- ✓Peace of mind (sleep soundly, without the fear of prosecution)
- ✓Focus on your core business while we handle compliance
That's why 95%+ of clients renew year after year.
The Arinite Difference:
Other consultants get you to Stage 2 (Compliant) and disappear.
We get you to Stage 3 (Proactive) and keep you there.
That's why we call it transformation, not just compliance.
"We work with you to deliver peace of mind. We tailor our service provision to your business to provide proactive, pragmatic health and safety advice and that helps reduce costs by ensuring compliance with relevant health and safety legislation."
Robert Winsloe
Managing Director
From Hidden Gaps to Compliance
Our proven 3-step system has helped over 1,000 businesses eliminate enforcement risk, pass inspections, and protect directors from personal liability.
No guesswork. No generic templates. No box-ticking.
Free Health and Safety Gap Analysis Call
Identify what's missing before an inspector does.
A focused 30-minute health and safety assessment to expose weaknesses in your current arrangements.
What you get:
→ You leave knowing exactly where you're exposed and what to do about it.
Health and Safety Audit
Turn risk into documented compliance, fast.
We conduct a comprehensive health and safety audit of your workplace and ensure everything inspectors expect to see is in place. This covers risk assessments, workplace safety inspections, health and safety policy documentation, and every gap identified in Step 1.
What's included:
→ You move from exposed to defensible with evidence to prove it.
Outsource Your Health & Safety - The Arinite Partnership
We become your health and safety department. Your competent person. Your compliance team.
No chasing updates. No need to worry about changes in health and safety laws. No need to wonder if you've missed something. You focus on your core day-to-day business, Arinite handle the rest.
What we take ownership of:
→ Compliance handled. Risk controlled. Directors protected.
Why This Works
Most enforcement actions arise from systems being assumed rather than proven.
We don't advise. We don't hand over templates.
We build, implement, and maintain end-to-end health and safety compliance, and when we identify an action item, we proactively pursue and resolve it. That's the difference.
Find an Arinite Consultant Near You
50+ Countries. Global Safety. Local Trust.
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What 1,500+ Businesses Say About Their Health & Safety Consultants
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Trusted by Industry Leaders
Join 1,500+ organisations that trust Arinite as their health and safety consultants.
Join 1,500+ organisations that trust Arinite as their health and safety consultants.
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Free Health & Safety Gap Analysis
30-minute Compliance Call Valued at £750+
What Happens on Your Free Gap Analysis Call:
- 1.30-minute consultation
- 2.We review your current H&S arrangements
- 3.We identify 1-10 critical compliance gaps you're missing
Identify 1+ gaps, or you receive a £50 gift card. Only 20 consultations are available every month.
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29 Throgmorton St
London EC2N 2AT
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