HSE inspections up 47% - HSE carried out over 13,200 workplace inspections in 2024/25.
Health & Safety Policy Writing
Bespoke Policies & Templates | Section 2(3)
Professional health and safety policy writing service compliant with Section 2(3) HSWA 1974
IOSH Chartered consultants write bespoke health and safety policies. Statement of intent, organisation & arrangements. Free template available.
Free Health & Safety Gap Analysis
30-minute Compliance Call Valued at £750+
What Happens on Your Free Gap Analysis Call:
- 1.30-minute consultation
- 2.We review your current H&S arrangements
- 3.We identify 1-10 critical compliance gaps you're missing
Identify 1+ gaps, or you receive a £50 gift card. Only 20 consultations are available every month.
Legally Compliant Policies Written for Your Business
A written Health & Safety Policy is a legal requirement for UK organisations with five or more employees.
But a compliant policy is more than a document; it is the foundation of your Health & Safety management system and a key piece of evidence during inspections, audits, and investigations.
Arinite develops bespoke Health & Safety policies that meet legal requirements, reflect how your organisation actually operates, and stand up to scrutiny.
Yes.
This legal requirement under Section 2(3) HSWA 1974 applies to all UK employers with five or more employees. The policy must be a written health and safety policy document that reflects your employer health and safety responsibilities.
The requirement for formal health and safety arrangements is also supported by the Management of Health and Safety at Work Regulations 1999 (MHSWR), which require employers to plan, organise, control, monitor and review their health and safety management system.
This policy must set out:
Failure to have a suitable and sufficient health and safety policy is a common HSE enforcement issue.
A properly written Health & Safety Policy shows that:
Health & Safety responsibilities are taken seriously at board level
There is a formal system for communicating safety procedures
Clear arrangements exist for managing workplace risks
Contractors, visitors, and third parties are properly considered
The organisation operates to recognised professional standards
For many businesses, this also delivers commercial benefits, including smoother audits, stronger tender submissions, and increased client confidence.
Arinite ensures your Health & Safety Policy follows the HSE-recommended structure, with all three elements fully integrated and tailored to your organisation.
Your policy will not be a generic template.
It will be written to reflect:
Our Policy Manual:
Your Health & Safety Policy forms part of a wider Health & Safety Policy and Procedures Manual, which is a fundamental element of effective safety management.
Meets all legal requirements
Acts as a working, practical document, not shelfware
Provides clear guidance for employees and managers
Supports training, audits, and inspections
Demonstrates good practice to clients, contractors, and partners
This manual provides assurance that Health & Safety is being actively managed, not simply documented.
Every compliant Health & Safety Policy must include the following three elements.
Statement of Intent
The Statement of Intent sets out the organisation's overall commitment to Health & Safety and compliance with legislation.
It should:
This section is critical in demonstrating board-level ownership.
Health & Safety Organisation
This section defines who is responsible for what.
It clearly identifies:
Clear organisation ensures good intentions are translated into effective action.
Health & Safety Arrangements
The arrangements section explains how Health & Safety is managed in practice.
This includes:
Where detailed procedures exist elsewhere, the policy clearly signposts where they can be found.
Policies written by IOSH Chartered Health & Safety professionals
Fully compliant with UK legislation and HSE guidance
Bespoke to your organisation, never generic templates
Suitable for offices, multi-site operations, and higher-risk workplaces
Designed to support audits, inspections, and tenders
We don't just write policies. We build defensible Health & Safety foundations.
Our Health & Safety Policy service is ideal for:
Organisations with 5+ employees
Businesses updating outdated policies
Companies preparing for audits or inspections
Growing organisations formalising their systems
Directors seeking assurance and legal confidence
If you're unsure whether your current policy is suitable and sufficient, the fastest way to find out is a professional review.
Compliance review valued at £750+
The Arinite Transformationâ„¢
From Reactive Firefighting to Proactive Health & Safety Compliance
REACTIVE
(Where 60% of Businesses Operate)
What It Looks Like:
No formal HSE systems in place. Everything is reactive, waiting for something to go wrong. Documentation is missing or outdated.
Why It's Dangerous:
- ✗£50K-£150K average fine when (not if) HSE inspects
- ✗Can't bid on contracts requiring HSE certification
- ✗One accident away from director prosecution
This isn't just "non-compliant." It's criminally negligent. Directors face personal prosecution.
REACTIVE
(Where 60% of Businesses Operate)
What It Looks Like:
No formal HSE systems in place. Everything is reactive, waiting for something to go wrong. Documentation is missing or outdated.
Why It's Dangerous:
- ✗£50K-£150K average fine when (not if) HSE inspects
- ✗Can't bid on contracts requiring HSE certification
- ✗One accident away from director prosecution
This isn't just "non-compliant." It's criminally negligent. Directors face personal prosecution.
COMPLIANCE
(Where Most Businesses Stop)
What It Looks Like:
Basic HSE documentation is in place. Minimum legal requirements met. You can pass a basic audit.
Why It's Better (But Not Enough):
- ✓Legal protection (no fines if inspected)
- ✓Can bid on contracts requiring certification
- ✓Pass basic client audits
- ✗Still reactive (problems arise, then you respond)
- ✗Compliance maintained by one person (bottleneck)
- ✗Systems don't run themselves
Compliance is where most consultants get you, then leave. You're legal, but you're not optimised.
COMPLIANCE
(Where Most Businesses Stop)
What It Looks Like:
Basic HSE documentation is in place. Minimum legal requirements met. You can pass a basic audit.
Why It's Better (But Not Enough):
- ✓Legal protection (no fines if inspected)
- ✓Can bid on contracts requiring certification
- ✓Pass basic client audits
- ✗Still reactive (problems arise, then you respond)
- ✗Compliance maintained by one person (bottleneck)
- ✗Systems don't run themselves
Compliance is where most consultants get you, then leave. You're legal, but you're not optimised.
PROACTIVE
(Where Arinite Clients Operate)
What It Looks Like:
Systems run proactively (prevent problems before they occur). Compliance is distributed (not dependent on one person). HSE becomes a competitive advantage, not a cost centre.
Why It's Transformational:
- ✓Win more contracts (HSE certification opens doors)
- ✓Save 20+ hours/week (systems run themselves)
- ✓Peace of mind (sleep soundly, without the fear of prosecution)
- ✓Focus on your core business while we handle compliance
That's why 95%+ of clients renew year after year.
PROACTIVE
(Where Arinite Clients Operate)
What It Looks Like:
Systems run proactively (prevent problems before they occur). Compliance is distributed (not dependent on one person). HSE becomes a competitive advantage, not a cost centre.
Why It's Transformational:
- ✓Win more contracts (HSE certification opens doors)
- ✓Save 20+ hours/week (systems run themselves)
- ✓Peace of mind (sleep soundly, without the fear of prosecution)
- ✓Focus on your core business while we handle compliance
That's why 95%+ of clients renew year after year.
The Arinite Difference:
Other consultants get you to Stage 2 (Compliant) and disappear.
We get you to Stage 3 (Proactive) and keep you there.
That's why we call it transformation, not just compliance.
"We work with you to deliver peace of mind. We tailor our service provision to your business to provide proactive, pragmatic health and safety advice and that helps reduce costs by ensuring compliance with relevant health and safety legislation."
Robert Winsloe
Managing Director
From Hidden Gaps to Compliance
Our proven 3-step system has helped over 1,000 businesses eliminate enforcement risk, pass inspections, and protect directors from personal liability.
No guesswork. No generic templates. No box-ticking.
Free Health and Safety Gap Analysis Call
Identify what's missing before an inspector does.
A focused 30-minute health and safety assessment to expose weaknesses in your current arrangements.
What you get:
→ You leave knowing exactly where you're exposed and what to do about it.
Health and Safety Audit
Turn risk into documented compliance, fast.
We conduct a comprehensive health and safety audit of your workplace and ensure everything inspectors expect to see is in place. This covers risk assessments, workplace safety inspections, health and safety policy documentation, and every gap identified in Step 1.
What's included:
→ You move from exposed to defensible with evidence to prove it.
Outsource Your Health & Safety - The Arinite Partnership
We become your health and safety department. Your competent person. Your compliance team.
No chasing updates. No need to worry about changes in health and safety laws. No need to wonder if you've missed something. You focus on your core day-to-day business, Arinite handle the rest.
What we take ownership of:
→ Compliance handled. Risk controlled. Directors protected.
Why This Works
Most enforcement actions arise from systems being assumed rather than proven.
We don't advise. We don't hand over templates.
We build, implement, and maintain end-to-end health and safety compliance, and when we identify an action item, we proactively pursue and resolve it. That's the difference.
Ready to Remove the Risk?
No obligation. No pressure. Just clarity.
Book My Free Gap Analysis Call →Find an Arinite Consultant Near You
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Join 1,500+ organisations that trust Arinite as their health and safety consultants.
Join 1,500+ organisations that trust Arinite as their health and safety consultants.
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Free Health & Safety Gap Analysis
30-minute Compliance Call Valued at £750+
What Happens on Your Free Gap Analysis Call:
- 1.30-minute consultation
- 2.We review your current H&S arrangements
- 3.We identify 1-10 critical compliance gaps you're missing
Identify 1+ gaps, or you receive a £50 gift card. Only 20 consultations are available every month.
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London EC2N 2AT
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